Job Vacancies Available

1. Volunteer Management Executive

Key Job Responsibilities

• To follow up on volunteer enquiries and interviews for new volunteers

• To disseminate information and correspondence to volunteers

• To organize and administer volunteering events

• To provide oversight and coordination for volunteer events

• To be able to coordinate volunteer training programs

• To manage database

• To assist in planning and managing of recruitment and engagement programs

• To plan and provide support in appreciation and recognition events for volunteers

•  To assist in raising procurement purchase orders 

Qualifications & Skills Requirement :

• Diploma from reputable polytechnic preferred

• Minimum 2 years of work experience, preferably in events/volunteer management

• Possess strong communication skills (Chinese and English) and interpersonal skills

• Candidate has to be comfortable working in a Buddhist environment

• Proficient in MS Word, Powerpoint and Excel

• Able to work independently and a good team player

• May be required to work on weekends and / or after office hours

How to Apply: 

Please submit your resume and a cover letter detailing your interest in the role and relevant experience to HR department at sandy.chen@thekchencholing.org

2) Devotee Services Executive (Relations)

Main Responsibilities  :

       Devotee/Customer Service

• Greet devotees/customers warmly and assist them with inquiries, product information, and general assistance.

• Provide prompt and friendly responses to customer questions, complaints and concerns via front desk or hotline.

• Ensure a positive and welcoming atmosphere for customers at all times

• Support in fulfilment of online offerings and auspicious days offerings

• Keep front desk area clean and well organized at all times

• Assist in inventory stock check of offering/retail items

       Devotee/Customer Engagement

• Actively promote temple products and services to enhance customer awareness

• Provide information about upcoming temple events and activities

• Engage devotees to volunteer for meaningful work
  
  

       Transaction & Cash Handling

• Accurately handle cash and other transactions, including receiving payments, giving change, and processing refunds and issuing receipts.

• Maintain an organized and secure cash register.

• Reconcile cash register at the beginning and end of each shift.

• Utilize our ERP system for processing customer transactions.

Other Responsibilities :

• Enhance processes for better efficiency through technology and working with volunteers

• Support during events & other departments’ activities

• Collaborate and support the sanghas during their duties at main hall

• Undertake any other duties as assigned

Qualifications & Skills Requirement  :

Minimum 1-2 years of related experience

Minimum A Levels/Diploma in relevant field or equivalent.

• Strong organization skills and attention to detail

• Proficiency in Microsoft Office

• Friendly and customer-oriented attitude

• Familiarity with social media platforms

• Willingness to attend IT training sessions to stay updated on company software

• Ability to converse and write in both English & Chinese (using Hanyu Pinyin)  

3) Dharma Propagation Program Executive (Part-Time)

Are you passionate about the Buddha's teachings and love creating meaningful experiences for others? We're looking for a dedicated and organised individual to help shape and coordinate Dharma programs for adults. If you have a deep appreciation for the Dharma and want to make a real difference in our community, this is your opportunity to turn that passion into purpose. Join our team to help bring meaningful teachings to life for adult practitioners.

Key Responsibilities  :

       Program Coordination & Administration

• Coordinate with dharma teachers to develop Dharma, Ritual, and Lifestyle Classes for adult practitioners

• Liaise with Dharma teachers, guest speakers, volunteers and participants

• Manage participant registration and provide administrative support to students

• Manage class logistics such as venue setup, audio-visual support, online platforms, and material preparation.

• Manage class attendance, post-class feedback, reports and evaluations.

       Content & Resource Management

• Organize and maintain Dharma materials and class resources

• Archive recordings and past teachings

• Work with teachers to develop and enhance learning materials

• Ensure Dharma resources are well-catalogued and accessible
  
  

       Outreach

• Promote programs through various communication channels such as the website and social media.

• Collaborate with the media team to update course content

• Maintain a participant database for follow-up and engagement
  
  

       Event & Special Program Support

• Support Dharma-related events: orientations, temple tours, talks, and retreats

We’re Looking For Someone Who:

• Has strong organizational and communication skills

• Works well in a team and with volunteers

• Has a good understanding of Buddhist teachings and practices

• Is comfortable with both physical and digital coordination tasks

• Flexibility to work evenings and weekends as needed, in a Buddhist environment 
  
  

Work Hours:

This is a part-time position requiring at least 3 days per week, with flexibility to accommodate program schedules.

4)  Office Administrator  

Responsibilities  :

• General office management such as open pigeon box

• Provide administration support to all the departments.

• Provide administration support for events.

• Data entry

• Provide administration support for HR matters.

• Provide coordination support for facility and logistic matters. 

• Any other ad-hoc duties assigned time to time.

Qualifications & Skills Requirement  :

• Polytechnic diploma preferably with strong experience in administration

• Minimum 3 years administrative working experience

• Good analytical, organization and communication skill

• Self -motivated team player

• Good knowledge and skill in Microsoft word and excel